UCLA Health

Description

Serve as Senior Fund Manager for the Division of Hematology /

Oncology and provide comprehensive analysis, fiscal and administrative

management to the Division, under the direction of the Division Administrator. Manage

all internal and extramural contracts and grant funding. Supervise and manage

preparation of grant proposals and budgets. Supervise and manage grant application

submission process. Supervise purchasing function and faculty support function.

Provide liaison to all University entities necessary for the preparation of all

contract and grant proposals.

Contact funding agencies to clarify and bring to complete

resolution on any issues, questions or concerns of Researcher Faculty,

Coordinate research activities, agency reports, special requests

(i.e.re-budgeting; change of investigator effort) on behalf of Researcher

Faculty. Compose, edit, and prepare written correspondence as requested by Research

Faculty. Assist Research Faculty in implementation of new and ongoing

activities of research administration including identification of problems and

providing operational solutions. Assist Research Faculty in meeting time lines

required by funding agencies. Provide Division Administrator with expertise and

management to facilitate completion of research administration assignments.

Serve as divisional representative in all divisional,

departmental, and campus contract and grant funding meetings. Provide financial

analysis and long-range planning for all awards, to include faculty salaries,

staff salaries, and related expenses. Oversee operations of post-award

activation and administration. Review and recommend new administrative

organizational policies and procedures to improve awards administration and

overdraft minimization. Develop

systemized accounting operations for contracts and grants management in the

division. Provide proactive management to maintain accurate financial

functioning and avoid overdrafts on Division controlled funds. Oversee the

prompt resolution of financial management issues for the large portfolio

faculty group within the Division.

Coordinate all fund activities of designated accounts from fund

inception to closure such that financial activities and records do not deviate

from approved policy and procedures. Process Transfer of Funds, No Cost

Extensions and Request Approval Spend funds. Reconcile monthly ledgers, compile

fiscal information to be used to prepare annual budgets, financial reports,

statements and NSE forms, editing drafts, collaborating with investigators and

gathering all the information necessary for proposal submission.

Salary Range: $5,400.00 - $11,466.67/Month

Qualifications

Required:

• Five years of direct Fund Manager experience.

• Skill in performing detailed accounting transactions in an area of constant activity, frequent interruptions and changing priorities

• Ability to prepare budgets and administer and monitor expenses charged to grants, endowments and various donors accounts.

• Ability to reconcile ledgers, recognize errors and adjust and corrections in a timely manner.

• Mathematical skills sufficient to prepare monthly financial reports via computerized spreadsheets and to recognize trends.

• Ability to monitor complex accounts consisting of multiple allocations within the overall fund and project interest credits and charges to various interest-bearing accounts.

• Knowledge of regulations relating to grant submission to various federal, state and private agencies.

• Knowledge of University financial structures, forms, and policies and procedures relating to contracts and grants and grants accounting.

• Demonstrated experience working with University, agency, and community partners in administrative and fiscal capacity.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.