UCLA Health

Description

The Academic Personnel Analyst will assist the Academic HR Center of Excellence by supporting the departments of Anesthesiology and Family Medicine. You will contribute to a variety of tasks and projects involving administrative operations, academic personnel, and the credentialing processes. You will also support all voluntary academic appointments, without salary affiliate appointments, and payroll support for Medical Residents and Fellows. Major duties include but are not limited to: understanding of academic personnel policy, dossier preparation, and database management. The Academic Personnel Analyst will assist in administrative analysis and resolution of complex departmental issues pertaining to faculty and academic personnel matters. You will process payroll actions for without salary academic personnel for both departments and assist in office administration such as purchasing, access requests, and triaging inquiries in shared mailboxes for both departments.

Salary Range: $24.62 - $48.18/Hourly

Qualifications

All Required:

• Skill in planning and organizing complex materials and information efficiently, skill in prioritizing assignments to complete work in a timely manner when there are changes in workload, changes in assignments, pressures of deadlines, competitive requirements and heavy workload.

• Ability to utilize appropriate interpersonal skills to interact effectively with faculty, residents, students, campus and hospital departments and outside agencies.

• Ability to speak effectively to persons of various social, cultural, economic or educational backgrounds, using appropriate vocabulary and grammar to obtain information explain policies and procedures, provide information or resolve conflicts.

• Financial skills necessary to compile statistics, collaborate on budgets, and calculate eligibility and timing of actions.

• Computer skills necessary to maintain data base programs and working knowledge of UCLA accounting and payroll systems.

• Demonstrated writing skills to compose logical, detailed, comprehensive, and grammatically correct correspondence, procedures, and reports.

• Ability to work effectively and accurately with frequent interruptions and changing priorities.

• Ability to function effectively as a team member.

• Establish and maintain cooperative and collaborative working relationships with members of the healthcare team.

• Ability to work independently with minimal supervision and direction.

• Working knowledge of University academic personnel policies and procedures.

• Working knowledge of various governmental agencies involved in faculty and fellow appointments such as INS and ECFMG in order to resolve problems and obtain needed information.

• Demonstrated skill in analyzing academic curriculum vitae's and bibliographies to evaluate physician/scientist level of achievement and to determine whether it is commensurate with level of proposal.

• Ability to read and interpret personnel, payroll, and academic personnel manuals including the CALL.

• Ability to handle confidential information with discretion and by exercising good judgment.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.